Enclose or offer additional information for those readers who want detail, or refer them to a Website where more information can be found.Įnd the mail with the classics “ Regards”, “Best” or “Sincerely”.Give just the important facts, not the whole background or history. Tell the readers only what they need to know. Here you can write whatever you or your reader want about the matter (if they are the ones who asked for it). This is the most important and the longest part for sure. If they didn’t request you the information:Įx: I am writing to provide our regular customers about the new product which you may be interested in – Garnier SkinActive Micellar Foaming Face Wash.Explain why you are writing this: State your purpose for writing is providing informationĮx: I am writing in reply to your request for information regarding our company’s new tour from Hanoi to Singapore.We met at the Business Conference in Ho Chi Minh City last weekend and discussed ways my company could help you preventing evils from taking over the world. State your name and give them some clues to figure out who you are. They may not know your email address or may not remember having asked you. However, even if they did, you still need to introduce a bit. If your recipients didn’t ask for information, this line definitely must appear. You can’t be a stranger from anywhere then one day appear in someone’s inbox to send them tons of words. Otherwise, you can use the formal “To Whom It May Concern” greeting.
If you’re sending an email to an address that doesn’t have a specific contact name, you can just use “Dear Sir/Madam”. What salutation should we use? To keep greetings simple, here are some suggestions for what you can use in 90% of business situations: GreetingsĪt this step, we just do like writing any other business mail.
#INFORM SYNONYMS HOW TO#
About a new policy/notice/announcement/change in the companyĮx: you bought a new photocopy machine for the office and need to write an email to instruct your employees how to use it We need to give each other new information every day, and sending mail is one in 1 a million ways (Photo by from Pexels) Format of a giving information email 1.About a new policy/notice/announcement/change in the businessĮx: your company has decided to change a little bit about the packing of your product, you need to tell your clients and partners about this change.Types of information we might need to informĮx: your company has launched a new line of product and you want to send email to introduce and market it to your regular customer who may be interested It doesn’t matter too much when we are writing. Your recipients could have requested the information or not. Your employee: to announce an employee’s achievement, announce an office or store closing to employees, announce the company’s new policy, introduce a new employee, etc.Your business partner: to introduce a product or service.Your customer: to give information about your product/service, keep customers up to date on progress, etc.
Therefore, the recipients could be anyone including:
It doesn’t matter which position or department you are in at your company, you might find situations requiring you to write this type of mail. In the business world, communicating and introducing are very important so knowing how to write one will help you a lot at work. Writing an informing email is necessary when you have to give someone information about something. Let us tell you how to write an email to inform something in this simple guideline. This type of email will confuse so many people because there are too many cases and it seems like doesn’t have any format at all. You don’t need to be a salesman or guides to write a giving information email frequently.
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